Posts Tagged ‘practice’

What To Do When You Say The Wrong Thing During A Presentation

Wednesday, December 10th, 2008

If you're new here, you may want to subscribe to my RSS feed. Thanks for visiting!

Saying The Wrong Thing During A Presentation Can Ruin A Good Speech

Saying The Wrong Thing During A Presentation Can Ruin A Good Speech

I’m sure that none of you would ever screw-up and make a verbal blunder during a presentation, right? There is an AT&T ad running right now that captures this concept – a guy has just told an office about an upcoming merger when he really was supposed to have not mentioned it (mayhem ensues). When giving a presentation, your best opportunity for a verbal blunder generally comes during the Q&A session. Here are some thoughts on how to cure yourself of foot-in-mouth disease…

During the recently concluded U.S. presidential race, both candidates were accomplished presenters. However, over and over again both sides said things that I’m sure they both really wished that they could take back. However, once said, your comments are what your audience will remember for better or for worse.

Experts at public speaking all agree on one thing: you can control what you say. Paul Sterman has done some research on this topic and has identified three things that you can do to prevent verbal blunders:

  1. Think Before You Speak: It sounds like something your parents would tell you, but it really is that simple. We seem to get into the most trouble when we fire off our mouth without taking a moment to think about what we are going to say.
  2. Practice, Practice, Practice: Even in a Q&A session, there is no reason for you to have not practiced responding to the questions that you knew were going to be asked. Remember: practice makes perfect.
  3. Get Some Sleep: We end up saying the silliest things when we have not gotten enough sleep. Keep your mind sharp by making sure that you are well rested before giving any presentation.

When you are faced with a situation where you will be speaking extemporaneously, such as a Q&A session or when answering questions from employees, preparation is the key to not making a mistake that you might regret later on. Professional comedians are the ones who are best known for the practice that they put into making spur-of-the-moment statements seem to be not practiced. You want to be able to do the same.

Thinking through the questions that you might be asked and then creating a set of “talking points” that you would use to respond to such questions is the key to preventing a verbal stumble. Your goal is to create “sound bites” that people will remember just like politicians do.

Finally, although it may seem like you need to reply immediately when someone asks you a question during a presentation, there is no rule that says that you have to. You are in charge of how and when you respond to each question asked. Take a moment, think about what the person is really asking, and then provide them with an appropriate answer.

Of course the old saying that the more you do something, the better you get at it is also true here. Instead of fearing speaking opportunities where you might stumble over your words, instead view it as a learning opportunity that will make you stronger for the times that you really need to be at your best.

Have you ever been speaking and slipped up and said something that you regretted? How did you deal with the after effects of what you said? Have you done anything differently since then to prevent future slip-ups? Has that worked out for you? Leave me a comment and let me know what you are thinking.

Tags: , , , , , , ,
Posted in questions | 5 Comments »

Back To Basics: Presentation Tips 101

Monday, November 10th, 2008
We Can All Use Some Reminders On What Makes A Speech Great

We Can All Use Some Reminders On What Makes A Speech Great

So perhaps you’ve had the opportunity to do some public speaking in the past, shucks maybe this is how you are currently making your living. As with all things that we’ve done a few (or many) times, we have a tendency to start to become just a little bit, how shall I say this, complacent? I guess the word “lazy” would be just a bit too harsh, but I’m sure that you get the point. If our last presentation went over fairly well, then why rock the boat? Well, here’s the harsh reality – you can do better. If you stall now, then you’ll at best be as good as you were last time and in fact you’ll probably start slipping and that won’t be good for anyone.

In order to stop all of this from happening, let’s take just a moment and see what David Brooks who once upon a time won the Toastmasters World Championship of Public Speaking contest can suggest to help us get better. David has seven presentation tips for us to remember and learn from:

  1. PowerPoint Is Really Not Your Friend: Way too many of us spend more time working on the PowerPoint slides that we’re going to use instead of working on what we are going to say (business presenters please confess NOW!) No matter how beautiful your slides are, nobody is going to remember them once your presentation is done. Don’t hide behind your slides, instead let your slides support what you are saying.
  2. It’s A Speech, Not A Battle: All too often we approach a presentation just as though we are preparing to go to war with the audience. This is crazy – they are there because they want to hear what you have to say, not to throw stones at you. The most painful thing in the world for an audience is to sit through is a bad speech. Therefore, they are actually on your side. They may or may not agree with what you are talking about, but they want you to do a good job no matter what.
  3. Why Are You Doing This?: Look, why are you going to be willing to stand in front of a group of people and talk to them? What is that reason? It can always be put into one or more of four buckets: to entertain, to inspire, to persuade, or to inform. You need to know the answer to this question BEFORE you start to speak so that you can make sure that your words will accomplish what you want them to do.
  4. W.I.I.F.M.?: How long should your presentation be? Not too long! Your audience will be asking themselves What’s In It For Me (WIIFM) even before you open your mouth. The last thing that you want to do is to sound like a high school Spanish teacher who is going over the irregular verbs. Instead, you want to engage your audience in what you are saying and have them feel that you are having a conversation one-on-one with them directly that lasts just the right amount of time.
  5. It’s ALWAYS Story Time: Brooks makes a great point when he boils public speaking down to this very, very simple formula: make a point, tell a story, make a point, tell a story. When you are done talking, your audience probably won’t be able to remember your points. However, there is a very good chance that they will be able to remember your stories long after you are done. Don’t use other people’s stories, instead pay attention to your world and “see” you own stories.
  6. Write But Don’t Read!: If you want to get really good at giving a speech here’s the secret: write it out word-for-word. Don’t you dare read it to your audience word-for-word! Instead, edit what you’ve written over and over again until the words shine from being polished so much. Then practice, practice, practice. Once you’ve practiced enough, you won’t need to read your speech word-for-word, the words will simply tumble from  your mouth with only the slightest shove provided by notes on cards.
  7. Don’t Forget The “P” Word: That would be, of course, practice. In order to get the little things that make a speech great like pauses and your own natural rhythm correct, you need to practice your speech over and over again. Make sure that you say the speech out loud just like you’ll say it on that special day so that you can hear how you sound and make any needed changes.

How many of these tips do you already use when you are preparing to give a presentation? Do you take the time to write out your presentations or do you just create a quick outline and wing it from there? Have you ever had to give the same presentation multiple times and did you get better each time? Leave a comment and let me know what you are thinking.

Tags: , , , , , , ,
Posted in top 10 tips | 5 Comments »

Presentation Practice: How Much Is Enough?

Tuesday, October 21st, 2008
Just Creating A Presentation Is Not Good Enough, You Have To Practice IT Also

Just Creating A Presentation Is Not Good Enough, You Have To Practice It Also

So you’ve got a big presentation / speech coming up. How many times should you practice your speech before you give it for real? This is actually a very good question that most presenters either forget to ask themselves or come up with the wrong answer to. We all know that practice makes perfect so how can we tell when we’ve reached perfection with our speech?

We should probably start with the good news: even a little practice will probably make you better than most presenters. I can’t tell you how many times I’ve had to sit through a train-wreck of a presentation that clearly showed that the presenter had laid out some thoughts on paper, but had not taken the time to practice what he/she was going to say.

If you want to create and deliver a great presentation, there are three key interlocked factors that you need to make sure that you take care of:

  1. Make sure that the speech plays to your speaking strengths. If you hate to give speeches, make sure that this one is as short as possible in order to minimize your time “on stage”. If you are good at telling stories, then include them in your presentation.
  2. Establish good connections between the different parts of the speech. Ensuring that the speech flows smoothly and logically from section to section will make it much easier for you to memorize the flow of the speech.
  3. Make sure that you have your speech down cold before you deliver it. You’ll know that you’ve been able to do this when you could recite it by heart if someone asked you to do so at a moment’s notice. This will ensure that when you deliver your presentation the words tumble out of your mouth automatically and with no effort.

I’m not sure if you really want to hear this, but you cannot over-rehearse a presentation. I know that you are dying for a hard number to hang your hat on so here it is: 7. I firmly believe that any presentation that you are going to deliver deserves at least seven practice runs by you. The first will be a flaming disaster and the seventh should be quite good. This means that your “for real” presentation will be (at least) the 8th time that you’ve delivered the material and it should flow from you quite naturally. Key point: if this is one of those career defining presentations then you should probably practice it at least 15 times in order to make sure that each and every word comes out perfectly.

So we’ve answered the question of “how many” times you should practice, now the follow on question is “how to practice”. The key to the first few run throughs is to make sure that you are in a secure environment in which you won’t be interrupted. For most of us, this means a bathroom that has a lock on the door. The added advantage of practicing in a bathroom is that there is a large mirror in front of you and you can watch yourself as you talk. I can assure you that it’s hard to do, but you’ll eliminate unnecessary moves and twitches quickly when you practice this way. Beginning speakers often want to make their presentation “perfect”. This means that when they are practicing, they will speak until they screw-up, grit their teeth and then go back to the beginning and start over. This ensures that it’s going to be hours before they can make it through the entire speech. I recommend a different approach: start at the beginning and just run though the entire speech until you hit the end. Yes, there will be screw-ups; however, just keep on going. Doing it this way will allow you to get a feel for the speech as a whole and you may end up changing big parts of it – no need to perfect something that you’re going to be changing anyway.

Last point: get feedback. If the first time that you get feedback is when you present to your “real” audience than you’ve made a mistake. I can’t begin to tell you just how important it is to get feedback from real humans as you prepare a presentation. Words and ideas that seem to flow together for you may turn out to be confusing gibberish to them. Your cutting and trimming to make your speech fit in the allotted time may have caused you to skip over important definitions and concepts that are critical to your audience’s understanding of your main points. It does not matter if the feedback comes from family, friends, strangers, or co-workers, just make sure that you get it.

How many time did you rehearse your last presentation? Did you feel that this was enough times to get it down or do you wish that you had practiced more? Who do you use as an audience for your practice presentations? Do they give you valuable feedback? Leave me a comment and let me know what you are thinking.

Tags: , , , , , , , ,
Posted in practice | No Comments »