Posts Tagged ‘keynote’

D.O.A.: Why Presenters Hate Bad Introductions

Tuesday, April 28th, 2009

A Poor Introduction Can Kill A Speech Before You Start

A Poor Introduction Can Kill A Speech Before You Start

We spend all of this time coming up with our next speech, getting each and every word just right, practicing the speech, the gestures, the pauses, only to get killed before we even open our mouths to speak.

How does this crime occur? Simple – whoever is running the show delivers a bad introduction and then turns the stage over to us. Just imagine the total silence that grips the room then – all of a sudden there is no excitement about who you are or what you are going to be saying. Talk about having to dig yourself out of a hole before you even start!

Michael Varma is a professional speaker who had found himself in this situation a number of times and has come up with some ways to avoid it.

First off, as a presenter you’ve got to spend some time thinking about just what an introduction is designed to do. In the world of professional comedy, a warm-up act comes out before the main act. The role of the warm-up act is simply to get the audience used to laughing. This makes things much easier for the main act – the audience is already conditioned to laugh no matter what the main act says. An introduction does the same thing for a presenter.

As a presenter, you need to come up with a good introduction for yourself and your speech. A good introduction needs to contain three things:

  • Content: What are you going to be talking about? This is designed to grab your audience’s attention so that they will be eager to hear more.
  • Context: Just knowing WHAT you will be talking about is not enough, your audience needs to know WHY you will be talking about it and why they should care. Providing them with this information will start to build a bridge between you on stage and the audience even before you start to speak.
  • Credibility: Providing the audience with a reason why you are the best person to be talking to them about this topic is the final part of an introduction. All too often we put too much information here (we are, after all, proud of ourselves). In all honesty, one or two sentences does the trick.

Look, you can’t always control the way life goes and sometimes you will be introduced poorly. However, if you write out your introduction, print it out nice an large and provide it to your introducer BEFORE he or she goes on stage, then you will have done your best to avoid being a victim of the crime of a poor introduction.

Have you ever been introduced poorly? Was it hard to get the audience to pay attention after this? Have you ever been introduced well? Did you have an easier time with a good introduction? How do you get your introducer to use your introduction? Leave me a comment and let me know what you are thinking.

The Presenter Super Memory System – The Details

Tuesday, April 7th, 2009
The Super Memory System For Presenters

The Super Memory System For Presenters

I recently had an opportunity to deliver a 45-minute keynote as part of a training session kick-off for a group of IT Mangers. I decided that in order to boost my creditability with this hard-nosed group, I needed to stay in eye contact with them and not be looking at my notes. This meant memorization.

Here’s how I did it:

  • I broke the speech up into sections – my speech resulted in 9 sections.
  • I then broke each section up into “ideas” – basically sentences.
  • I then picked a place that I had lived in the past (a school or any place that you know well would have done fine also). The only requirement was that it had to have multiple, distinct “locations” – in this case rooms.
  • Then I pictured myself in a room such as the kitchen. I could see myself sitting a the table in a particular chair.
  • Next I came up with a picture AND an action for the first idea / sentence that I wanted to memorize.

Here’s how I had written my speech to start out:

“I’d like to start out our time together today by asking you a simple question: where do you want you want to be at in your career 5 years from now? That will be 2014 – it’s just 1,825 days from right now. I have no idea what you will be doing in 5 years, but there is one thing that I know with 100% certainty – the job that you are doing right now will no longer exist.”

  • I basically had three image / actions to create. Remember, these are highly personal – what you come up with just has to work for you.
  • My first image was of 5 calendars: one each being stuck to each of  the fingers on my right hand. I was shaking that hand very hard and they all flew off.
  • My second image was of a stack of those one-a-day calendar tear-off sheets in a really, really tall pile sitting before me. Just to make it more vivid I pictured it as being sheets from the Dilbert: 2009 Day-to-Day Calendar. I then pictured a card in front of this stack that said “1,825 days” and the stack falling over and making a real mess on the floor.
  • Finally, on the table in front  of me behind the stack of calendar sheets was a very small model of a worker in a cubicle typing away on a computer. All of a sudden a trap door built into the table swung open and the little cubicle vanished.

There you have it. When I went to give my speech, I didn’t even try to recall the words that I had written down. Instead, I had three pictures flash in my head – calendars stuck to my fingers, a stack of calendar pages, and a disappearing cubicle. Without looking at any notes, I was able to quickly and easily recall what I wanted to say without having to look at any notes!

Have you ever had to give a speech without using notes. How long was the speech? How did you memorize what you had to say? How did it go? Leave me a comment and let me know what you are thinking.

The Presenter Super Memory System – An Overview

Tuesday, March 31st, 2009

Presenters Need A Way To Memorize Their Speeches

Presenters Need A Way To Memorize Their Speeches

Congratulations – you’ve been invited to speak for 30 minutes. Remember – don’t use any notes! If you got this offer could you do it?

As though standing in front of a group of people was not scary enough,  now you have to find a way to shove 30 minutes (that’s 1,800 seconds) worth of information into your head – and recall it under pressure. Given that we all talk at about 150 words/min, you’re looking at memorizing 4,500 words. Good luck!

I recently had an opportunity to deliver a 45-minute keynote as part of a training session kick-off for a group of IT Mangers. I decided that in order to boost my creditability with this hard-nosed group, I needed to stay in eye contact with them and not be looking at my notes. This meant memorization.

Now let me make a confession – I hate it when people memorize their speeches. When they do this, they have a tendency to deliver them in an automatic robot-like manner that has virtually no emotion because they are trying so hard to remember what they want to say next. I was determined to avoid this!

Here’s what I did to get ready for this speech:

  • I wrote the speech out word-for-word. This allowed me to create a 6,750 word speech (45 minutes) so that I would exactly fill my time slot.
  • I then “tuned” the words trying to drop in as many memorable phrases as possible. This is the real advantage of writing your speech out completely.
  • I then memorized the speech.

… and that’s what you really want to about. But, I’m out of space for now so I’ll share all of the secrets about how I memorized this speech with you next time.

Have you ever had to give a speech without using notes. How long was the speech? How did you memorize what you had to say? How did it go? Leave me a comment and let me know what you are thinking.

How To Write The Perfect Speech

Tuesday, March 3rd, 2009
The Perfect Speech Needs To Contain The Perfect Stories

The Perfect Speech Needs To Contain The Perfect Stories

Last week I had the opportunity to give the perfect speech. Now, you might be offended by this statement and are probably wondering just how I could become so full of myself, so perhaps I should explain myself. I had spoken in this venue four times before, I had been invited to speak again because they liked what I had had to say before, and I knew that I was going to be speaking about a month before I actually got up on stage. These are all the elements of a perfect speech.

Since I already basically knew what I wanted to tell this audience, this time around I really worked on HOW I said it – I wanted to make an impact in their lives. Awhile ago I had read an article in which Patricia Fripp boiled down what makes a really memorable speech: tell a story, make your point, tell a story, make your point, etc.

So I did. I ended up working six stories into my speech and then following them up with the point that I wanted to make. In order to make sure that I would fit the 30 minutes that I had available, I did some quick math: 30 minutes x 150 words/minute = 4,500 words in speech. I then did something that I’ve almost never done before.

I wrote out my speech word for word. I did this because I had read somewhere else that in order for you to “tune” a speech, you need to know exactly what you are going to say. This came out to be about five single spaced pages of text.

How I memorized this speech so that I didn’t have to look at my notes even once during my speech is a story for another post…

Do you tell stories during your speeches? How many stories do you work into a typical speech? Do you write your speeches out? How do you ensure that when you give the speech it doesn’t seem like you are reading them off of the page? Leave me a comment and let me know what you are thinking.

Just How Does One Create A Keynote Presentation?

Monday, December 15th, 2008
Creating  A Keynote For A Graduation Dinner Required Careful Planning

Creating A Keynote For A Graduation Dinner Required Careful Planning

Tis the season for college graduations and I was recently asked to deliver a keynote speech as part of an engineering graduation ceremony. The interesting thing about this speaking opportunity was that I was basically starting from ground zero – I didn’t have an engineering keynote speech in my bag of tricks. This meant that I needed to build one from the floor up quickly – they asked me just a week before the big day.

As I was pulling together my keynote, it dawned on me that lots of presenters often find themselves in a similar situation and may not know how to go about creating a keynote speech that will fit the occasion. In an effort to fill this knowledge gap, I’m going to share with you the steps that I went though to build my keynote speech and, because I delivered it last night, I can also give you some feedback on what worked and what didn’t.

  1. Always Start With Your Audience: I followed this rule! I realized that I was going to be talking to a group of graduating engineering students, some of their parents, their professors, and various other people (dates, administrators, etc.). This gave me a fairly homogeneous group and that meant that I needed to work “engineering” content into my speech so that they would feel as though I was talking directly to them.
  2. Start At The End: What’s the purpose of a keynote? You probably aren’t going to change any lives so you had better make sure that you don’t try to. In my case, I decided that I had two goals: to entertain and to provide motivation for the graduates to succeed as they moved forward (“We know that you can do it”).
  3. Content Is King: So what to say? Since I knew that I was not going to be changing any lives with my speech, I decided to focus on two things: funny stories that have happened to me during my career and a discussion about what things the graduates needed to be aware of in order to have a great career. I mixed in several references to paying off student loans (everyone has those), homework (all engineers have too much of that), and dealing with professors. These were common elements that everyone could relate to.
  4. Watch The Clock!: Early on I asked how much time I had for my keynote. I was told that 20 minutes would be perfect. It turned out that this was very important – I shaped my entire speech to fit in this time. It is instant death to the speaker who goes on too long especially in an after-dinner speaking situation like this was. People speak at about 150 words/minute and since I was going to be speaking for 20 minutes I knew that I had to limit myself to about 3,000 words which meant that I needed to…
  5. Write It Out!: There is some controversy to this point, but here goes it anyway: I wrote my speech out from start to finish. There were two reasons that I did this. The first was to make sure that I could fit my speech into the 20 minute window – my written speech needed to be no more than 3,000 words long. The next was because I could remember reading somewhere that if you want to deliver a memorable speech, then you need to get your wording just perfect (“I have a nice thought” vs. “I have a dream”). In order to do this you need to write the speech out word for word. So I did it. Then I proceeded to revise it 1,000,000 times.
  6. Memorize It!: So if you are never supposed to write out your speech, then of course you should never memorize it! However, that is basically exactly what I ended up doing. I practiced my speech over and over reading it as it was written. After about 5 times of doing this, I was able to spend more time looking at my (pretend) audience than looking at my written speech. Did I ever completely memorize my speech, no. I did get it stuck in my brain well enough so that I really only used my written out speech as an occasional reminder. This mean that I spent most of the speech making eye contact with my audience.
  7. Use BIG Print: For the version of my written out speech that I had before me when I was delivering the speech, I made some changes to the written out speech. I increased the font size to a nice, easy to read 16 point Arial. I then turned every sentence into its own bullet point. Needless to say this resulted in a longer printed speech – it was 13 pages long in its final form! Oh, make sure that you put PAGE NUMBERS on each page of your printed speech – you just know that you’ll drop the whole thing as you walk to the podium!
  8. A Highlighter Is Your Friend: As I read over my 13 pages of bulleted sentences, I found it difficult to keep my place. I ended up using a highlighter to highlight the one or two words in each sentence that were the key idea. This allowed my eyes to dance from highlighted word to highlighted word and that helped me to keep my place better.
  9. PowerPoint Can Be Your Friend: I’m really good looking, but 20 minutes is a long time for an audience to spend staring at me. Since PowerPoint slides were already being used as a part of the graduation dinner, I decided to create some to use as part of my keynote. I ended up creating just 10 slides and none of them contained any words – each just contained a single photo. As I delivered my speech, I had written out [man with truck slide] and so I knew when to move to the next slide. Each slide reflected what I was talking about at the time in my speech so the two media, spoken word and displayed image, helped each other. Oh, and I have a Kensington wireless remote control device that I used to automatically advance to the next slide – much smoother than having to run over and hit the space bar (or say “next!”)
  10. Have A Good Ending: Ultimately, this is what will stick in everyone’s memory. I took some extra time and carefully worded my last few sentences so that everyone would feel a warm glow of congratulations for the graduates and they would feel as though they had been recognized for their achievements.

So how did it all turn out? I’d give myself a score of 90/100. The PowerPoint pictures that I used were very well received (here is one with a guy and a truck so you can see what they were laughing at) and so I probably should have used more of them. I explained how Milton Bradly’s “The Game of Life” had good lessons for all of us and that went over fairly flat (not enough laughs). I would make changes if I ever gave this speech again, but I received lots of compliments. Making a speech to engineers interesting AND funny is no simple task!

Have you ever been asked to give a keynote speech? How did you go about creating your content? Did you write your speech out or just speak from notes? Did you use any visuals? How did your speech turn out? Leave me a comment and let me know what you are thinking.