Archive for the ‘speech writing’ Category

What Could Chris Matthews Teach You About Speaking In Public?

Tuesday, June 1st, 2010
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Chris Matthews Is The TV Star Of The “Hardball With Chris Matthews” Show

Chris Matthews Is The TV Star Of The “Hardball With Chris Matthews” Show

If you’ve ever wished that there was a formula for giving the perfect speech, are you in luck! Chris Matthews is the host of a couple of TV shows including Hardball with Chris Matthews. He gets paid handsomely for the work that he does now, but he got his start as a humble political speechwriter. Based on all of that experience, he’s come up with a way to give the perfect speech…

It’s All In His Book

Chris has written a book called Life’s a Campaign: What Politics Has Taught Me About Friendship, Rivalry, Reputation, and Success. In this book he lays out his six-step program for creating the perfect speech.

  • Step #1: Break The Ice – When you first take the stage, nobody knows who you are. The first thing that you need to do is to put your audience at ease. One of the best ways to do this is to make a small joke that is based on current events: the room is too cold, it’s raining outside, the local sports team just won / lost. Whatever you say the purpose is to relax your audience and let them know that you are one of them.
  • Step #2: Show Some Skin – Everyone in the audience didn’t just show up there by accident. They are there for a reason – they want to hear what you are going to talk about. Give them a quick “tweet” about what you’ll be talking about just to capture their attention.
  • Step #3 – Share A Story: You need to be able to explain why YOU are up there on the stage. Tell the audience the story of how you were approached and asked to present. The purpose of telling this story is to get your audience to both settle down for your main speech while at the same time building excitement for what comes next.
  • Step #4 – Let Them Have It With Both Barrels – Now is the time to give your audience what they came for: your & message and your content. You may be delivering a lot of information so be sure to break it up into bite sized pieces.
  • Step #5 – Lighten Up: you’ve got to communicate to your audience that the real meat of your speech is now down. The best way to do this is to tell another story, but this time keep it light and make it fun.
  • Step #6 – Launch Them: At the very end of your speech you want to get your audience excited about what they’ve learned from you. Revisit the reason that you were asked to speak and make sure that you leave them with clear direction on how they can use the information that you’ve given them.
  • What All Of This Means For You

    Ok, so I wasn’t completely honest with you – there’s no magic formula that will work for every speech. However, Chris Matthews does have a pretty good approach.

    Taking the time to initially connect with your audience, telling stories, and then sharing the content that your audience desires is a powerful way to get your message across.

    Chris’ technique should give you a place to start the next time you have to create a speech. Use these six steps to giving a speech in order to truly connect with your audience.

    - Dr. Jim Anderson
    Blue Elephant Consulting –
    Your Source For Real World Public Speaking Skills

    Question For You: Do you think that you should deliver your main content in the middle of your speech or does it belong at the beginning or the end?

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    What We’ll Be Talking About Next Time

    If you’ve ever gotten any training on how to give a speech, the instructor probably told you that if used correctly, hand gestures can be a powerful tool. However, as with all such things in life, do you think that it’s possible to use this tool just a bit too much? Where should a speaker draw the line?

    You Are A Superhero Speaker: You’ve Got Word Power!

    Tuesday, March 30th, 2010
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    Words Have Power – Careful How You Choose To Use Them

    Words Have Power – Careful How You Choose To Use Them

    The Thing About Words

    As speakers we have a tendency to focus on the things that scare us the most – forgetting our words, nervous body tics, etc. and we can often overlook the things that really count: making an impression on our audience. We see these images of sharply dressed orators presenting fantastic multimedia presentations and we sigh to ourselves and say “I could never do that”. Well it turns out that you don’t have to. You can be a powerfully effective speaker who is sought after by many just by taking the time to carefully pick the words that you use.

    Why Do Words Have So Much Power

    I don’t know about you, but when I know that I have a speech to give, I hurry to get the speech written so that I can start to practice it. Hopefully I’ve got a reasonably clear idea in my head of what I want to say and I rush to get it down on paper (ok, so I type it into a computer) before I forget what point I want to make. If I’m nervous about the audience that I’ll be addressing, then I’ll take some time and worry about the “flow” of the speech, but in all honesty that’s pretty much it.

    Clearly I’m skipping the most important point: it’s all about the words that we use. Sure, the structure of the speech is important also just like the design of a house is important; however, it’s what you build the house out of that is just as (if not more) critical. Words have power.

    Just think about the most powerful speeches that we’ve all heard: “Ask not what your country can do for you, but what you can do for your country” and “I have a dream…”. I don’t think that these words were in the first draft of either of these speeches, rather the authors went back and spent the time to get their words right. The fact that all of these years later we can still recall them shows that they were successful.

    Words Are Like The Paints You Use To Make A Picture

    When we give a speech, the big question is what are we really trying to do? We want to have our audience share an experience with us. We want them to feel and see what we feel and see. They don’t have to agree with us, but we want them to understand how we see a given situation. If we’re sad, we want them to experience sadness. If we’re happy, then we want to feel our happiness.

    As a speaker, at the end of the day all that we have to work with to accomplish this goal of connecting with our audiences are words. What words allow us to do is to paint a picture in the minds of our audience. I like to think of choosing the right words as being the same thing as an artist choosing the right colors with which to create a painting.

    If I gave you just a three colors, red, green, and blue, could you create a painting? Yes, in fact you could combine these three colors to make many more colors and if you had some artistic ability you could probably create a very nice painting. However, something would be missing. If we stepped back once you were done and looked at your creation I think that we’d both agree that you’d captured the essence of whatever you were painting; however, something would be missing – depth.

    If instead of restricting you to just using three colors I let you use every color in the world, just imagine what you could create now! The final product would be much richer – you would have been able to capture both depth and subtlety that was not possible when you had just three colors to work with.

    All of the same things can be said about using words in a speech. If you keep it simple and only use plain, everyday words then your speech will be flat and lack depth. Sure you can do it this way, but who’s going to want to listen to that?

    If instead you take the time to carefully pick and hone your words so that you use just the right word in just the right spot, then you will have made a speech that allows you to connect with your audience. When you are done, your audience will have a mental image that they can take home and treasure forever.

    What All Of This Means For You

    The most powerful tool that a speaker has are the words that make up the speech that he / she is giving. Just racing to throw a speech together and not spending any time to craft the words that you will use means that you are missing out on one of your most powerful speaking tools.

    Words are how we connect with our audience. In order to make a lasting impression on an audience we need to use the right words that will allow us to create a vivid mental image in every member of our audience’s head.

    It doesn’t take that much of an extra effort to make our words work for us. Reviewing your next speech and asking yourself if the words that you are using will allow you to connect with your audience will tell you where you stand. If your words aren’t painting a powerful image for you, then get some more colors to paint with!

    Question For You: In the speeches that you’ve heard, who do you think has done the best job of making their words work for them?

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    What We’ll Be Talking About Next Time

    Let’s face it – anyone can give a speech. However, not anyone can give a good speech.  That means that you’re going to have to find a way to really connect with your audience. Guess what – it turns out that this is actually pretty easy to do. The trick is that you have to start to use more “people words” when you speak…

    Get It Done: Thinking On Your Feet And Building A Speech Real Quick

    Tuesday, March 9th, 2010
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    Speakers Need To Know How To Quickly Create A Speech

    Speakers Need To Know How To Quickly Create A Speech

    If I asked you to give a speech, how much time would you need to get ready to give the speech (including writing it)? Could you do it if I gave you half as much time? How about if I gave you 5 minutes? We don’t always control the situations in which we are asked to give a speech, knowing how to prepare one in just a few minutes is a key speaker skill…

    Just Where Do You Start?

    I guess the best place to start our discussion about what to do when you are put on the spot and asked to deliver a speech RIGHT NOW, is at the beginning. It’s pretty clear that if somebody is asking you to give a speech all of sudden, then they can’t be too picky about what you’ll talk about.

    This is where you get some latitude. In order to pull off this quick speech creation thing, you’re going to have to pick a topic to speak about that you already both know and love. I’m hoping that it’s clear to you that you still need to keep your audience in mind, but because of the short amount of time that you have, this is the one time that you get to start with yourself first.

    Since it is so critical that you already know your topic well, pick what you want to speak about and then spend a moment or two trying to think about how you can make this subject appeal to your audience. For example, if what you know really well is how to schedule family vacations and you’re going to be talking to a group of mothers, then focusing on the logistics of what to pack and keeping the family happy during the trip will generally be what you need to focus on in order to make your story appeal to them.

    It’s All In The Details

    Although you won’t have a lot of time to create your on-the-spot speech, it still needs to be interesting. A lack of time to prepare a speech is not a license to be boring. It’s time to whip out a piece of paper, you’ve got some writing to do.

    What you need to write down is a list of things that you will want to cover in your speech. This is an important list because it holds the key to making your speech interesting to your audience. Write down the sequence of items that you want to cover, then take a second look at it.

    The key here will be to make sure that the material that you will be covering flows. It needs to start some place and then build up to a natural conclusion. If you aren’t careful, then due to your limited time it will just be a jumbled collection of pieces of information. Use just a bit of your limited time to sort and rearrange your discussion points so that they present a complete story.

    Houston, We Have Lift-Off

    With picking a topic and creating a list of items to discuss, you will have used up a sizable chunk of the limited time that you have before you’ll be on the stage. What to do with the few remaining minutes that you have left? Simple: rehearse.

    As we all know, the first few words out of your mouth during any speech are the most important – this is how the audience makes their decision whether or not to bother listening to you. You’ve got to mentally practice what you are going to say. Try out different phrases and word orders until you come up with something that works best for you.

    What All Of This Means For You

    Sorry, you don’t run the world just yet. This means that no matter how good of a planner you are, there will be times in which you get surprised by a request to give a speech with little or no time for you to prepare what you are going to say.

    See this challenge as an opportunity to grow your speaking skills. Pick a topic to speak on that you already know well. Shape it to meet the interests of your audience. Make sure that you take a moment or two to rehearse what you are going to say in your head so that your first words will resonate with your audience.

    In the end, if you believe in yourself and your ability to deliver a great speech, you will do just fine. In fact, who knows, maybe you are one of those speakers who gives the best speech of their life when they have had the least amount of time to prepare for it!

    If you had 5 minutes to prepare a speech, what would you spend the most time doing?

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    What We’ll Be Talking About Next Time

    So here’s a quiz for you: who has been the best speaker in the past 100 years? Not an easy question to answer, eh? Even those of us who don’t spend a lot of time studying history can come up with an impressive list of names. What made them so good and can we become as good as they were?

    How To Appeal To Your Audience: Greek Lessons

    Tuesday, August 11th, 2009

    Aristotle Knew A Thing Or Two About Appealing To Audiences<br> (C) - Michael Schmalenstroer

    Aristotle Knew A Thing Or Two About Appealing To Audiences (C) - Michael Schmalenstroer

    If you are going to go to the effort of creating and delivering a speech, doesn’t it make sense that you’d want to be able to reach your audience and somehow appeal to them? No matter if you are trying to persuade them or educate them, ultimately the goal is find a way to successfully appeal to them. Good news – how to do this has been known for the past 2,500 years!

    Aristotle Knew Everything

    Robert Oliver has been doing some research and he’s discovered that most of what we are trying to accomplish in our speeches today is exactly what the ancient Greeks were trying to do oh so long ago.

    You’ve got to remember that there for awhile the Greeks were at the height of their civilization – they had invented democracy and really had nothing else to do but sit around and give speeches. This meant that they got interested in what made a speech appeal to an audience (and what didn’t).

    Having listened to a countless number of speeches,  Aristotle came to the realization that there is no such thing as a “one size fits all” speech. Instead, if you want to appeal to a given audience, you’re going to have to pick the type of speech that will work for that audience. Thankfully, Aristotle went one step further and discovered the three different types of speeches that worked best for appealing to your audience: logical, pathetic, and ethical.

    • The Logical appeal is an appeal to reason that you use to convince your audience that your argument is correct.
    • The Pathetic appeal is an appeal that works on the emotions of the judges themselves.
    • The Ethical appeal involves playing on the audience’s sense of admiration for you.

    How To Arrange A Speech To Maximize Your Appeal

    Just picking the correct type of speech to use in order to appeal to your audience isn’t enough. You’ve got to take it one step further. It turns out that how you arrange your speech will have a big impact on your ability to reach and convince your audience.

    Once again Aristotle found that there were three basic ways to arrange your speech. Each one was a powerful tool – you just had to pick which would work best with your speech and your audience. Aristotle’s suggestions for the three ways to arrange a speech in order to win your audience over are:

    • The Narrative: this is the story format that all of us Accidental Communicators know and love. It doesn’t always have to be a “Once upon a time…” story, rather it can take the form of a parable, an anecdote, a story that is well known to your audience, or even a personal story.
    • Linear Argument: this is the classic courtroom drama style where the facts are laid out from start to finish where a final conclusion is reached. One point to remember here is that the if you are going to use this arrangement style, then just like a jury your audience is going to have to become and stay fully engaged.
    • Dialetic: this is just a big word for a compare and contrast story. You lay out your argument step-by-step but at each step you compare your way to another way to show why your way is better. Careful – if you don’t watch out, this can slide into a negative presentation. Just a note: Aristotle thought that this was the most effective way to present information.

    Final Thoughts

    As though giving a speech isn’t hard enough by itself, if you want to make an impact on your audience then you’ve got to design your speech correctly. Aristotle had the time back in the day to think about what worked.

    His three types of arguments as well as his understanding of how to arrange your speech in order to appeal to your audience still work today. Listen to what the guy from Greece is trying to tell us and you’ll be able to intimately connect with your audience and make an lasting impact in their lives.

    Questions For You

    Do you think that you do a good job today of appealing to your audiences? Which type of speech to give more often: logical, pathetic, or ethical? When it comes to organizing your speech, do you like to tell stories or present facts in order? Leave me a comment and let me know what you are thinking.

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    What We’ll Be Talking About Next Time

    Interestingly enough, this post has nothing to do with global warming. I really don’t care which side of the “warming / not warming” argument you find yourself on right now. The one thing that I think that we can all agree on is that there is quite a debate going on right now – somebody has done a good job of talking this topic up!

    Presenters Who Use Naughty Words – Good Or Bad?

    Tuesday, April 21st, 2009
    Should Presenters Use Street Language In Their Speeches?

    Should Presenters Use Street Language In Their Speeches?

    If you are under 18 (or if you were at one time), please cover your ears as you read this posting.

    Let’s talk about naughty words. What words do I mean you say? I’m talking about all of the common ones like $^#!, *&@^, &%$#, and of course &#&@. Just for good measure we should also throw in some of the up-and-coming modern phrases like $&^%$#@!%&.

    If you watch TV, go to the movies, listen to top 40 music, or even read books that are on the top seller lists then you are being exposed to what we can call “offensive language” all the time. The big question is if there is so much of this in our daily lives, can we now start to work it into our presentations?

    I say that the answer is “no“. I believe that there are several reasons why.

    Gene Perret was Bob Hope’s head writer for 12 years and he’s spent a lot of time thinking about the use of street language in comedy and presentations. I agree with a lot of what he has to say.

    The #1 reason why presenters should not use offensive language in our presentations is because it is the equivalent of taking the easy way out. Offensive words shock our audience when they hear them. It’s the same as if you zapped them with an electrical charge. However, it’s momentary and then it’s gone. It’s much harder (and more fulfilling) to use non-offensive words to capture and hold their attention.

    Here’s an example: once upon a time Winston Churchhill was at a party when a woman who didn’t like him came up to him and said “Winston, if I were your wife, I would poison your tea.” Churchill responded by saying “Well, you can just go $%#@ yourself”. Oh, wait. No he didn’t. Instead, what he said was “Madam, if I were your husband, I would drink it.” If he had responded the first way, this incident would have been quickly forgotten. However, because of the words that he did use, it has been remembered to this day.

    So the next time you are crafting a speech and you’re tempted to throw in some street language just to to show how hip and cool you are, don’t. Instead spend the time and find a way to instead show your audience how memorable you can be.

    Have you ever used street language in one of your presentations? How did it go over? If you could give that presentation again, would you use the same language? Leave me a comment and let me know what you are thinking.