Archive for 2010

Boo! How Speakers Overcome Their Fear Of Speaking

Tuesday, October 26th, 2010
Image Credit It's Not Monsters That Make Speakers Nervous, It's Other Things…

It's Not Monsters That Make Speakers Nervous, It's Other Things…

Considering just how much effort it takes to give a speech, it’s perfectly natural that every speaker should feel at least some level of nervousness. However, when we start to “shut down” because we’re so scared about giving a speech that’s when we start to realize that this whole nervousness thing has gotten out of hand. What’s a speaker to do?

Press The Flesh

There truly can be nothing more nerve-racking than standing in front of a group of strangers and trying to give a speech. Since you know that this is not what you want to do, you should find a way to change the game.

A simple and easy way to do this is to make sure that you have time to meet some or all of your audience before your speech starts. The process of meeting people, learning their names, shaking hands with them, and basically getting to know them can work miracles.

All of a sudden a room full of strangers who you may have believed didn’t really care to hear what you are going to be talking about will have been transformed into a gathering of friends who are eager and interested in hearing what you have to say. Who would be afraid of talking to friends?

Remember To Breath

A most curious thing happens whenever we start to get nervous or afraid: we stop breathing. Hopefully it goes without saying that this is a bad thing when you are going to be giving a speech.

When you get nervous, you start to take a series of short, shallow breaths that don’t give the stale air in your lungs a chance to clear out. This means that your body isn’t getting enough oxygen and so very quickly you’ll start to have a faster heart rate, difficulty breathing, etc.

Once again the cure is quite simple. When you realize that this is what you are doing, stop and take several deep breaths. This will provide your lungs with the air that they need and should help to make all of those symptoms of nervousness go away.

Pull Yourself Up

When we become nervous, we start to build up a lot of (what else?) nervous energy. If you don’t want to appear to be nervous to your audience, then what you’ve got to do is to find a way to get rid of this nervous energy.

When you are sitting on a chair on stage waiting for the announcer to complete your introduction, your options for venting nervous energy are limited. However, don’t despair, there’s an old trick that the pros use that will help you out.

Simply place both of your hands on the sides of the bottom of the chair that you are sitting on and proceed to pull up for a few minutes. Unless you are Harry Potter, that chair isn’t going anywhere with you sitting on it and you’ll be discreetly venting some of that nervous energy. Relax and try it again to vent even more energy.

Let’s Get Physical

This one takes a bit longer to do, but it also comes with long-term payoffs. Taking the time to get physically fit is a great way to keep your nerves under control.

By finding a physical exercise that you enjoy doing, you’ll have come up with a way to vent that nervous energy long before you are standing on a stage. It doesn’t matter if you take up running, walking, biking or whatever. Just as long as you keep moving, your nerves won’t be able to keep up with you.

What All Of This Means For You

Being a speaker means being nervous. In one way this is a good thing: your nerves will keep you alert and full of energy. However, having too much nervous energy means that it will start to spill out and your audience will become distracted by just how nervous you are.

What you need to do is to find ways that work for you to keep your nervous energy under control. Meeting your audience, remembering to breathe properly, and exercising can all help you to do this.

In the end it’s your words that you want your audience to remember about your speech, not how nervous you seemed to be. Follow these suggestions and you’ll come across as a cool and confident speaker who really knows their stuff.

- Dr. Jim Anderson
Blue Elephant Consulting –
Your Source For Real World Public Speaking Skills™

Question For You: What do you think that you should do with your hands if you are feeling nervous during a speech?

Click here to get automatic updates when The Accidental Communicator Blog is updated.

What We’ll Be Talking About Next Time

Quiz time: what’s the most important part of your next speech? The opening? The points that you make in the middle to support your position or idea? Nope, it’s the close. The last few words out of your mouth are the ones that will have the greatest impact on your audience. Since this is true, why are you doing such a poor job with your speech endings?

How Speakers Handle That FEAR Thing…

Tuesday, October 19th, 2010
Image CreditThe Fear Of Public Speaking Needs To Be Stared Down

The Fear Of Public Speaking Needs To Be Stared Down

Remember when your Mom was tucking you into your bed at night and she told you that there was nothing to be afraid of so that you could go to sleep? Well guess what, she was only partially right. It turns out that a whole lot of us have a deep down fear of getting up in front a bunch of people and opening our mouth. Let’s see if we can do something about this…

So What Are We Really Afraid Of?

Before we go running off and trying to solve a problem that doesn’t really exist, let’s first do some checking and make sure that we have a real problem here. Over at The New Book of Lists: The Original Compendium of Curious Information they’ve got a list (what else?) of what scares us the most:

  1. Speaking before a group

  2. Heights

  3. Insects and bugs

  4. Financial problems

  5. Deep water

  6. Sickness

  7. Death

  8. Flying

  9. Loneliness

  10. Dogs

So there you go, we seem to be more afraid of speaking in public than we are of going broke or dogs. Clearly we’ve got to do something about this issue.

Create Your Own Cruise Control

So let’s all agree that if speaking in public is what scares us, then the first words out of our mouths while giving a speech are the ones that will be the hardest to do. Since we know that this is going to be difficult to do, we should probably come up with a way to make it easier to do.

This is where the idea of putting yourself on cruise control comes in. If you take the time to write out and memorize the first two minutes of your speech, then you won’t have to worry about what you are going to say. By doing this we give ourselves two minutes to get our act together and allow the butterflies in our gut to line up in formation and fly straight.

Plan Your Introductions

Since the memorization of the first two minutes went so well, let’s build on that. Your speech is going to be made up of a series of things: points, stories, questions, etc. Each of these components needs an introduction even if it’s only a few words.

Take the time to memorize the exact words that you want to come out of your mouth when you are starting a new piece of your speech and this will serve to “anchor” you on that topic and, once again, you’ll have an automatic sense of direction on what you want to say next.

Cheat Like There Is No Tomorrow

Remember in school when it came to be test time and your teachers had you put all of your papers away before you started the test? Well guess what, that was then and this is now. You are more than welcome to cheat as much as you’d like when you are giving a speech.

In order to do a good job of cheating, you’re going to need a cheat sheet. The cheat sheet needs to be easy to read – that means use a nice big font and space everything out. Short of writing your speech out word-for-word, you’re going to want to put on your cheat sheet whatever it’s going to take to help you remember what you want to say.

Rehearse And Then Rehearse Some More

Do I even have to go over this one? If you are the type of person who gets a rush from just showing up and doing something without practicing it beforehand, then do us all a favor and don’t speak in public.

If you are willing to do some rehearsing before you give a speech, then good for you. My clients are always asking me how many times they should practice a speech before giving it. My answer is always the same: 7 times. It turns out that this seems to be the magic number that sits at the dividing line between too few and too many practices.

Buy Yourself Some Time

When it comes to speaking in public, time is often our worst enemy. All too often you see speakers showing up just in time (or late) to give their speech. They run to the front of the room, all flustered, and then try to calm down and give a speech.

Instead of putting yourself in this position, plan on showing up to where you’ll be speaking at least an hour before you are scheduled to go on stage. If you can get there even earlier, then that would be even better. This is almost like buying yourself an insurance policy that when it’s time for you to speak, you’ll be more than ready.

What All Of This Means For You

To feel fear when you think about standing in front of a group of people and speaking to them is very natural. However, it’s one of the things in life that has to be done and so you need to find ways to overcome your fear.

Much of what you can do to conquer your fear can be done long before it comes time for you to speak. Memorizing parts of your speech, creating a cheat sheet, and making sure that you show up early will all help you to remain in control of your fears.

Realizing that everyone feels the same way about public speaking can go a long way in helping you to find the courage to do it. Now just put into practice some of these suggestions and not only will you be able to do it, but you’ll be able to do it well…!

- Dr. Jim Anderson
Blue Elephant Consulting –
Your Source For Real World Public Speaking Skills™

Question For You: Do you think that it is possible to practice a speech too much?

Click here to get automatic updates when The Accidental Communicator Blog is updated.

What We’ll Be Talking About Next Time

Considering just how much effort it takes to give a speech, it’s perfectly natural that every speaker should feel at least some level of nervousness. However, when we start to “shut down” because we’re so scared about giving a speech that’s when we start to realize that this whole nervousness thing has gotten out of hand. What’s a speaker to do?

Four Ways To Show Your Audience That You Hate Them (Not!)

Tuesday, October 12th, 2010
Image Credit Careful – your audience might have a lot of these to throw at you!

Careful – your audience might have a lot of these to throw at you!

Giving a great speech is one thing, understanding how to not give a bad speech can be something completely different. Lots of self-help books, trainers, and blogs (like this one) will show you a 1,000 different ways to become a better speaker, but maybe what you really need is some suggestions on what you should NOT be doing?

Don’t Back The Truck Up

You know that beeping sound that large trucks make when they are backing up and getting ready to unload whatever they happen to be carrying? At no point in time during one of your speeches should your audience ever hear this sound.

As a presenter, hopefully you’ve done some research to get ready to deliver your speech. You’ve probably made a lot of notes, sorted through them, and created a speech based on all of the information that you had collected. Stop right there.

There’s not an audience out there that’s going to be secretly hoping that you’ll take more time than you’ve been given. If you try to pack everything that you know into your speech, then you’re going to overwhelm your audience (it’s like dumping the contents of that truck onto them).

Instead, you need to take the time to sort through everything that you’ve collected and pick out only the most important pieces that will be needed to help you make your point. Your audience will thank you for it when you are done.

Provide An Opportunity For Nap Time

I have nothing but fond memories of nap time back in the day when I was but a wee toddler. However, I’ve grown up and I hate it when a presenter clicks off the lights and then starts to present a boring presentation.

As a speaker you need to consider the total environment that you are going to be giving your speech in. Is it early morning and folks are not yet fully awake? Is it just after lunch and everyone is going to be settling in and, if you’re not careful, nodding off?

With the arrival of projectors that are brighter than the ones that we used to have to rely on, turning off the lights in the room in which you are speaking isn’t done nearly as often as it used to be. However, when it is done, you need to gage your audience’s attentiveness and boost your energy to make up for any loss of energy on their part.

Tell A Story – The Wrong Way

A speech is simply a set of words that you want to say to your audience in order to create a result. Since giving an effective speech can be quite difficult, a lot of speakers like to write out their speeches so that when the big day comes, they can be assured that they’ll get their words right. There’s no problem in doing this.

The problems start to show up when that speaker starts to read his / her notes or, even worse, starts to read the slides that are being displayed to the audience word-for-word. Look, we can read too. If that’s how you are going to deliver a speech, you may as well print out your slides, hand them out, and then we can skip the whole sitting and listening to you thing.

Wing It

If you were going to bake a cake, would you just show up in the kitchen, throw some stuff together and hope for the best? I suspect not. Then why would you ever show up to give a speech without having taken the time to properly prepare?

Just like a professional athlete speakers need to prepare for the “big game”. No matter how good you think that you are, practice will make you even better. Taking the time to try everything out first will give you an opportunity to fine tune your speech and this is exactly what it takes to go from being an amateur to being a pro.

What All Of This Means For You

Becoming a good speaker (nay, a great speaker) requires you to understand what it takes to give a great speech. At the same time, you need to understand what you need to not be doing while you speak.

Avoiding mistakes such as providing too much information, allowing your audience to take a nap, reading your slides to your audience, or not practicing is the key to delivering a great speech.

Great speakers know that they need to do the right things and not do the wrong things. Avoid these four mistakes and you’ll be firmly on the path to speaking greatness…

- Dr. Jim Anderson
Blue Elephant Consulting –
Your Source For Real World Public Speaking Skills™

Question For You: What determines how much time you have to spend practicing to give a speech?

Click here to get automatic updates when The Accidental Communicator Blog is updated.

What We’ll Be Talking About Next Time

Remember when your Mom was tucking you into your bed at night and she told you that there was nothing to be afraid of so that you could go to sleep? Well guess what, she was only partially right. It turns out that a whole lot of us have a deep down fear of getting up in front a bunch of people and opening our mouth. Let’s see if we can do something about this…

How To Use PowerPoint To Kill Your Audience (Figuratively)

Tuesday, October 5th, 2010
Image Credit Careful Where You Point That PowerPoint!

Careful Where You Point That PowerPoint!

Hopefully we can all agree that as a speaker, you should never start a speech with intention of killing some or all of your audience – your chances of being asked back go way done if you do. Given this, why are you still using such bad PowerPoint slides?

Shooting Bullets At Your Audience

First things first, how many things can you do at the same time? No, I mean really well? As human beings, we simply don’t do a good job of multitasking no matter how well we think that we can do it.

It turns out that when you slap that PowerPoint slide up there with all of those bullets on it, you are asking your audience to make a decision. You are asking them to either pay attention to you or spend their precious attention reading the words on your slide. There’s really no way that you can win this game.

Titles Count

So what’s a presenter to do? I mean if you create slides, you’re going to have to put at least some words on there, right? It turns out that what you need to do is to take the time to make every word count.

This means that, among other things, the title of your slide is now million dollar waterfront property. You’ve got to pack a clear message into each title: “Status Update” is out, “Update on dramatic drop in 4th quarter profits” is in.

Build Your Own Background

The look and feel of each slide can be determined by not the words that you use, but rather by the background that you choose. Don’t make the same mistake that everyone else does.

PowerPoint comes with a set of standard slide backgrounds (lots of blue in them for some reason). The problem with this is that since PowerPoint is so popular and has been around for so long, we’ve all seen all of them before. The last thing that you want to do is set your audience up to be bored starting with your first slide.

Instead, build your own backgrounds. Instead of choosing a PowerPoint provided background, instead start with a blank background and add pictures, images, and graphics to build up a unique background for each of your slides. This simple but effective technique will give your slides a powerful fresh look.

More IS Better

So how should you handle the case where you do have a lot to say on a given slide? All too often we just bite the bullet (sorry for the pun) and pack all of the words that we want to say into a single slide and hope for the best.

A much better way of doing this is to break a single word-heavy slide up into multiple slides with few words on them. In the past when we were dealing with physical slides we were hesitant to do this because it would have caused a lot of physical effort to switch slides all the time. With today’s electronic slides, this is no longer an issue.

What All Of This Means For You

A reality of the world that we speak in is that PowerPoint is here to stay. This means that you’re going to have to figure out how to make this beast work with you, not against you.

You don’t need to be a professional graphics artist to create a PowerPoint presentation that will enhance your speech. Minimizing the number of words that you use and creating custom slide backgrounds are simple and yet powerful techniques that you can use to be effective.

The great communicators of the past never had PowerPoint slides that they could use. Done correctly, just imagine how much more powerful you’ll be with good slides!

- Dr. Jim Anderson
Blue Elephant Consulting –
Your Source For Real World Public Speaking Skills™

Question For You: How big do you think your words should be when there are just a few of them?

Click here to get automatic updates when The Accidental Communicator Blog is updated.

What We’ll Be Talking About Next Time

Giving a great speech is one thing, understanding how to not give a bad speech can be something completely different. Lots of self-help books, trainers, and blogs (like this one) will show you < a title="Back To Basics: Presentation Tips 101" href=http://www.theaccidentalcommunicator.com/top-10-tips/back-to-basics-presentation-tips-101>a 1,000 different ways to become a better speaker, but maybe what you really need is some suggestions on what you should NOT be doing?