Archive for September, 2008

Welcome To The Pod: Tips On Podcasting For Public Speakers

Monday, September 29th, 2008
A Podcast Is A Great Way To Record And Distribute Your Speech

A Podcast Is A Great Way To Record And Distribute Your Speech

So speaking in front of a real, live audience is a great way to communicate. However, we don’t always get to control the world that we live in and so sometimes it’s just not possible to have you (the speaker) in the same place as all of the people who need to hear your message (your audience). What’s a speaker to do? Back in the olden days, this would be the time that you’d whip out the cassette recorder, make a master tape, and then through the magic of high-speed dubbing you’d crank out as many copies as you needed and off they’d go in the mail. Thank goodness those days are behind us now.

Here in the 21st Century we’ve now gone all digital. When we want to record our voices to share with others, we no longer reach for the cassette, now we reach for our laptops and iPods to create podcasts. As easy as it is these days to capture and publish our spoken words, lately I’ve been running into a lot of really poorly done podcasts and it’s got me scratching my head. I mean, aren’t these people listening to what they are creating and, just like me, doesn’t it make them shudder?

To make sure that you don’t get off the beaten path, here are some tips that will help you create a great communication tool your first time at bat:

  • How Do I Record My Voice In The First Place? You’re going to need two things in order to capture your voice on your laptop: a microphone and some software. You can get wacky about microphones if you  are a real audiophile; however, just about any one will do. It turns out that the sound card built into your laptop actually does most of the work, so the physical microphone just has to be good enough – if you already have one, then use it. If you need a recommendation, the Labtec Verse 524 is a good one to go with and you can’t beat the price: ~$10.
  • What Software Should I Use?: Once you have your speech recorded, you are going to want to do at least a bit of editing on it – chop off the false starts at the beginning or trim off the run on bit at the end. Once again, I’m a big advocate for doing this on the cheap and so I’d recommend downloading and using the very popular free (as in beer), open source software that everyone else seems to be using called Audiocity.
  • How Long Should My Recording Be?: Ok, so this is where you can get yourself into some serious trouble. The longer you speak, the more damage you can do. You have no way of actually “seeing” the audience who will be listening to your podcast, so you need to be as brief as possible and keep to your main points. You want to speak long enough so that your listeners get value from what you are saying; however, you don’t want to speak so long that they start to look at their watches wondering if you are ever going to wrap this thing up. Remember, they are not sitting in an audience so if you lose them, they’ll just click you off. As a general rule of thumb, I’d say that you don’t want to talk for longer than 15 minutes on a single podcast.
  • What Should I Not Do?: This is an easy question to answer – get rid of any “umms” and “ahs” that show up when you are speaking. Since there is no live audience, there is a good chance that if you aren’t careful you’ll start to fill in the blank spots in your speech with these filler sounds and especially on a podcast, they are quite distracting and really take away from your message.
  • How Should I Change My Speaking Voice?: Stop – don’t! Sometimes your microphone, your laptop, or even Audiocity software will let you change how your recorded voice sounds. I’ve had women friends who have fooled with these settings so much that their recordings made them sound like James Earl Jones was speaking their parts. You are better off speaking using your normal voice. It can be quite a shock when you hear your recorded voice the first time; however, spend some time with it and become comfortable with it – everyone else is!

Have you had a chance to create a podcast yet? Why did you have to do it? Did you have any technical challenges making the actual digital recording? Were you happy with the final outcome? What did you think about how your recorded voice sounded? Leave a comment and let me know what you are thinking.

Dynamic Humor: What’s A Public Speaker To Do?

Wednesday, September 24th, 2008
Dynamic Humor Can Win Your Audience Over

Dynamic Humor Can Win Your Audience Over

In real estate, they say that the value of a property is based on location, location, location. In speaking, you can divide your speech up into three separate parts: the opening, the body, and the closing. I firmly believe that the value of your speech is all about the opening, opening, opening.

Studies have shown that you have everyone’s attention when you are starting your speech. As more words tumble out of your mouth, you will lose more and more of your audience as they start to tap on their BlackBerrys, talk with the neighbor, or boot up their laptop. How can you connect with your audience right off the bat – and hold their attention for your entire speech? One word: humor.

Perhaps this is a good time for me to be very, very clear: I’m not talking about “classic jokes” – you know the type that begins “Two men walk into a bar and…”. Instead, the kind of humor that I’m refering to probably better called off-the-cuff humor. The most dangerous kind of humor!

Why take the risk of using dynamic humor? Simple, the payoffs are so great that it’s well worth the risk. The key is to identify where you are going to get your raw material for your dynamic humor. What you need to do is before your speech starts, you need to place yourself in your audience’s position. What are they feeling? Is the room hot or cold? Is there a distracting noise? What did the previous speaker say – did he say something shocking or controversial? Don’t forget food, if breakfast or break snacks have been served then how did that go?

By realizing what your audience has experienced, you can do one of three different things:

  • Create an analogy
  • Take things to an extreme
  • Make a word association

Another source of great dynamic humor material is to take a look at the demographics of your audience: is it all women, all men, young, old, Northerners? Finally, take a careful look at the agenda for the event. If you’ve been asked to talk about next year’s business cases and the person who comes after you will be talking about budget cutbacks for next year, then you’ve got to comment on this!

How do you use humor in your speeches today? Do you prepare “classic jokes” to start your speeches off? Do you use dynamic humor in your speeches currently? Have you ever run into problems with creating humor off-the-cuff? Leave a comment and let me know what you are thinking.

Stand Up Straight Young Man! (Public Speaking Tip)

Monday, September 22nd, 2008
Good Posture Helps Breathing And Allows You To Give A Great Speech

Good Posture Helps Breathing And Allows You To Give A Great Speech

So when was the last time that you spent any time thinking about how you breath? I’m going to guess that it was sometime when you couldn’t get air – underwater, someone sitting on your chest, bag over your head, etc. Since you are reading these words, I’m going to guess that somehow you were able to get that next precious gasp of air and that you’ve probably not paid any attention to the whole breathing thing since then. However, maybe it’s time that you did…

We’ve all been in the audience when someone gives a speech for the first time. Generally, it doesn’t go very well. One big reason for the disappointing results is that they are generally quite nervous and end up talking VERY fast as they race to get it over and be allowed to sit down again. As you can probably guess, this is exactly the wrong way to deliver a speech and their breathing has a lot to do with it.

So what’s really going on here? Speakers don’t show up thinking “Hmm, I bet that if I talk really, really fast things will go well for me.” Instead, they are victims of their own bodies. It all starts with feeling nervous, this releases chemicals into your system that makes your heart start to beat faster. Your breath then follows suit by becoming shallow and fast. Because you are nervous, you start to bring oxygen only into the upper part of your lungs. This means that your body starts to react to not having enough oxygen despite your rapid breathing rate! Things start to go downhill after this as far as your muscles, nervous system, brain, and even your voice are concerned.

What’s a speaker to do? Being aware that everyone gets nervous when they are called upon to talk in public is the first step. The next is to consciously take control of your breath. If you spend some time thinking about how you are breathing, then you’ll be able to counteract the negative effects that poor breathing can cause.

How do I control my breathing? There are six steps that you need to think your way through. Your body is automatically doing the same thing; however, you need to take control and make sure that your body is working the way that YOU want it to work. Here’s your proper breathing checklist:

  1. Check your posture – stand up straight!
  2. Relax! (Head, neck, shoulders)
  3. Nose – Yes, Mouth – No. Breath thorough your nose, not your mouth.
  4. Breath deeply – fill your lungs all the way down to the bottom.
  5. Exhale all the way – get all of that used air out of there.
  6. Observe your breath – is it smooth and even, or short and ragged? Change it if needed.

How is your breathing when you give speeches? Have you ever thought about how you breath during a speech? Do you always seem to finish very quickly? What kind of feedback do people give you – does anyone tell you to slow down next time? Leave me a comment and let me know what you are thinking.

A Quick Note Of Thanks To The Folks At Alltop.com

Sunday, September 21st, 2008
Alltop.com is a web site that lists the best blogs in different areas.

Alltop.com is a web site that lists the best blogs in different areas.

As those of you with sharp eyes may have noticed, this blog is now sporting a shiny new badge over there on the right-hand side from the good folks at Alltop.com. They have added us to their listings of blogs and so I wanted to thank them for doing so and, of course, let you know a little bit about them. They actually describe what they do better than I could so allow me to quote them:

Alltop is an “online magazine rack” of popular topics. Tell us what you’re interested in, and we’ll bring you stories from the best websites and blogs on the topic. All the topics, all the time.

I greatly appreaciate the publicity that they’ve agreed to give this humble little bog and hopefully you’ll take the time to check out their list of other blogs all neatly grouped by topic!

Public Speaking Problem: Too Many Questions (From One Person)!

Wednesday, September 17th, 2008
Too Many Questions From One Person Can Ruin A Speech

Too Many Questions From One Person Can Ruin A Speech

As though speaking in public was not difficult enough! Just about every technical presentation ends up with the obligatory “Question & Answers” opportunity for the audience at the end of the speech. There are actually three ways your presentation can go at this point in time: (1) nobody asks any questions – sorta embarrassing, but you can live with this as you quickly wrap up and sit down, (2) people ask good questions and you provide good answers – the perfect scenario, (3) some jerk starts asking a whole bunch of questions and just won’t give up. Let’s spend some time discussing what to do about this last scenario.

The eternal questioner (EC) is one of the strange creatures that lives in the land of public speaking. A close relative to the heckler, the EC is in love with themselves – especially the sound of their own voice. Experience has shown that the EC is most likely to be found attending your more informal speaking events: team meetings, brainstorming sessions, etc. He/she will generally avoid the big presentations to Senior Management because there is a good chance someone would shoot him/her down at those meetings.

Why does the EC do this? There are many reasons, but the best ones that I can come up with are as follows. The first is that the EC has a story that they want to tell. It really doesn’t matter what your presentation is about, they are going to use your Q&A time to tell their story. The other reason is that they have a whole series of ideas that are just jumping around in their head and they want to spill them out for everyone to see. It really doesn’t matter what their motivation is, you’re left with a problem on your hands.

How can you deal with an EC? When you encounter an EC the worst thing that you can do is nothing. Your audience is quickly seeing your presentation go from great to bad and if you don’t step in, then you’ll have to live with their final analysis forever. Here are four steps that you can take to deal with an EC:

  1. Lose the Anger: You need to realize that the EC is not doing this because you are you. Instead, you’ve got to realize that the EC does this to everyone – it’s not personal. What this means is that the worst thing that you can do is to get angry. Don’t – realize that it’s just a distraction and lose the anger.
  2. Play To Your Audience: When the EC reaches a stopping point (or takes a breath!), you need to say something that will show your audience that that you are willing to treat everyone with respect. A phrase such as “Good point, let’s talk about it afterwords.” would work. Note that this probably won’t shut the EC up, but it will win you points with the rest of the audience.
  3. Realize That Everybody’s Got ‘Em: Once again, it’s not personal. Some of the greatest communicators of our time such as Jack Welsh, Suzie, Orman, Steve Jobs, etc. have had to deal with ECs. You are not alone!
  4. Make Sure That You Have A Wingman: In order to head events like this off at the pass, it’s always a good idea to coordinate with whomever is running the meeting and have them agree to help you out if you encounter an EC. Let them play the “heavy” once the EC starts to hit his/her stride. Have the organizer step in and tell the EC to sit down and give other audience members a chance to ask their questions. This way you still have the respect and admiration of the audience.

Have you ever been in a meeting where an EC started asking questions? How long did they go on for? Did anyone try to step in and get them to stop? Where they successful? Leave a comment and let me know what you think.